---
title: How to Use Expiry Dates on Additional Forms
description: Track expiry dates on completed Additional Forms and receive reminders before approvals lapse. If enabled for your workflow, authorized users can update the expiry date and reminder timing directly from the patient profile.
---
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June 18, 2026
# How to Use Expiry Dates on Additional Forms
## Track expiry dates on completed Additional Forms and receive reminders before approvals lapse. If enabled for your workflow, authorized users can update the expiry date and reminder timing directly from the patient profile.
**NOTE** Expiry dates apply only to **completed** Additional Forms. Completed forms are shown separately from in-progress forms in Auxita. Any Forms that were initiated and completed before this setting was configured will never expire.
For more information, check out: [How to Complete an Additional Form](https://help.auxita.com/how-to-complete-an-additional-form?hsLang=en-ca)
When expiry tracking is enabled, an **Expiry** column appears for eligible completed Additional Forms on the patient profile.
Each form includes a pre-set **expiry date** and **reminder period** to help you track when follow-up is needed. If these default settings do not align with your workflow, you can adjust them to better match your processes.
#### **How to set or update an expiry date**
1. Open the patient’s profile.
2. Under **Additional Forms**, find the completed form in the Completed tab.
3. In the **Expiry** column, click the date field.
4. In the **Set Expiry & Reminder** window, choose the **Expiry Date** and **Expiry Reminder** timing.
5. Click **Save** to save your changes.
**NOTE** Only users with permission to **Create Additional Forms** can change the expiry date or reminder period. Other users may still be able to view the expiry date.
#### **Reminder notifications**
As a form approaches or passes its expiry date, reminder indicators help users identify requests that need attention.
You will see:
- a warning icon beside the **Expiry** column heading on the patient profile
- a tooltip message when hovering over the warning icon
- The form appears in the **Reminders** tile on the **Home** page if **Show Reminders** is enabled in settings.
- The expiry is reflected in summary emails when these reminders are enabled.
** TIP** Expiry reminders can also be viewed on the **Home** **dashboard** and in **summary** emails.
#### **If a form has expired**
If an Additional Form expires, create a new Additional Form based on your program’s workflow. [How to Complete an Additional Form](https://help.auxita.com/how-to-complete-an-additional-form?hsLang=en-ca)
After the new request has been created, archive the expired form to remove the warning from the patient profile. [How to Delete or Archive an Additional Form](https://help.auxita.com/how-to-delete-or-archive-an-additional-form-request?hsLang=en-ca)
**NOTE** If a form is **Archived** or **Withdrawn**, the expiry date is automatically removed and the form no longer appears in reminders.
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